Index. What are Styles? Using Microsoft Word Styles is a way to apply pre-set formatting definitions to blocks of text.
For example, you can designate a style called “Heading 1” which formats all of your first-level headings in a particular font, boldface, single-spaced, and centered. That Heading 1 style, applied to all of your first-level headings in a brief or another document, gives you a one-step way to apply multiple format settings (font, font weight, justification, line spacing, etc.) for consistent formatting in your document.
To move the cursor I have to use the arrow keys - and can't click and drag to highlight the text for editing. Tech Support Specialist: Qin Xia, Computer Support Specialist replied 9 years ago Ok, it is not due to word addons. As you’d expect Word handles the numbering for you automatically. If you add a footnote below an existing one, the new footnote is numbered accordingly. Insert a Footnotes or Endnote in Word. Inserting a footnote or endnote into Word is easy. In Word 2007, Word 2010 and Word 2013 there’s big buttons on the References tab.
Why You Really Should Use Styles (Hint: You Already Do) Some users say they don’t use Styles. But, in fact, every single piece of text you touch in Microsoft Word has a Style applied to it. In fact, there are over 200 built-in Styles to control everything from headings to numbering to footnotes. Styles are the foundation upon which formatting, document organization and many features (Tables of Contents, etc.) are built. The beauty of using Styles rather than manual text formatting is being able to change the formatting throughout the document in a couple of steps.
Otherwise, you’re stuck going through the entire document looking for each instance of a particular text type. For instance, if you decide to change your first-level heading font from Times New Roman to Book Antiqua, you only need to modify the Style, and all the headings in your document will change automatically. And because Microsoft designed Styles to mimic web formatting, understanding how the Styles relate to one another is critical. For example, if you change the font for the Normal Style, you’ll see that same change immediately reflected in other Styles such as Footnote Text. Styles are designed to cascade from one another; in other words, many of the formatting settings in one Style may be inherited from a “parent” Style. Normal is a common “parent” Style for many other Styles, so making changes there can have ripple effects all over the document.
Understanding cascading Styles lets you make high-leverage changes in one place rather than going all over your document applying direct formatting. Change the Normal Style’s font, and that change will cascade down to other Styles such as Footnote Text Using Built-In Microsoft Word Styles Microsoft Word has had the Styles feature for several versions, and the Ribbon-based versions (Office 2007 and up) kick it up a notch by offering multiple sets of standard Styles. Styles are grouped into Style Sets, and many of the Styles within the current set are available in the Quick Styles Gallery on the Home tab: Click on the down arrow just to the left of Change Styles (the arrow that has a small line above it) to see the full list of Quick Styles: The default Style set often features blue headings and fonts not particularly appropriate for legal documents.
There are more choices over on the Design tab: Either choose another Style set from the gallery or click on the Colors and/or Fonts drop-downs to the right to make the appropriate adjustments to the current Style set. Save your settings for your future documents by clicking the Set as Default button. How to Apply a Style to Text To apply an existing Style (such as one of the above) to your text, select the text with your mouse. Once your text is selected, click on the Style name in the Quick Styles Gallery on the Home tab. Your text will be re-formatted in the new Style. To see a preview of how a particular Style will reformat your text, simply hover your mouse pointer over that Style and pause a moment—your text will briefly change to the new settings. Recommended settings for Block Quote Style Sharing Your Styles with Others Part of the usefulness of Styles is their ability to standardize text formatting.
If you’ve developed some Styles you want to use firm-wide (or just within your practice group), you’ve got some hurdles to clear. First, Microsoft is pretty adamant: you among multiple users. But you can copy any Styles you’ve stored in your Normal.dotm template to other templates, then share those templates with your workgroup. Open up documents based on the two different templates (Normal and whatever template you want to copy a Style to).
Back on the Styles pane, click the Manage Styles button on the bottom right to go to the Manage Styles dialog box. Click Import/Export at the bottom left to go to the Styles Organizer. Once you’ve copied your new Styles to special templates, you can designate a central network folder for those templates and point everyone’s Workgroup Templates setting to that folder. To modify that setting on an individual PC, click the File tab and choose Options. Under Advanced, scroll down to the General section and click File Locations: From here, you’ll be asked to designate a network drive/folder as the Workgroup templates folder: If you have a large workgroup to share templates with, your IT support person will have a more sophisticated method of repointing everyone to a workgroup templates folder via the Windows registry. Unless otherwise noted below, all instructions and screenshots are for Microsoft Office 2016 for Windows.